Setting up Pin Numbers for Staff

Enable PIN Log-ins.

  1. Click on Settings.
  2. Under Staff heading, select Staff General Settings.
  3. Pin Number Details section, tick the box for the Requires users to log into the system.. field and enter 15 or 30 in the Automatically log out after seconds field.Then click Save.
  4. Click on the Return to Settings button.

Creating the PIN Login Account

  1. Click on Settings.
  2. Under the Staff heading, click Manage Staff
  3. This will prompt the Staff Search screen, click the Add a new Staff member button.
  4. Create a new staff member with the following details:

    a) Firstname: [Your Location Name]
    b) Surname: Staff
    c) Login User Name: staff
    d) Password: [Set your staff password here - it must contain at least 5 letters and with at least 1 number and a symbol: eg: beauty01! ]
    e) User Level: Staff
    f) Make sure Available for Online Bookings and Change password on next logon boxes are NOT ticked.
  5. Click the Save button.

Adding PIN Numbers for Each of Your Staff

  1. Click on Settings.
  2. Under the Staff heading, click Manage Staff. 
  3. Click on the staff member you want to add a PIN number for.
  4. Scroll down to the Security section and add a unique PIN number.
  5. Click the Save button
  6. Repeat steps 3 to 5 for each of your staff members.
  7. Inform your staff of the common staff username and password that you configured when you created the Pin Login Account, their unique Pin Numbers, your Business Code and the You'reOnTime login link: to log into the system.

Logging In Using PIN System

  1. To log in to You'reOnTime, your staff simply enter the common staff UsernamePassword, your Business Code and click the Login button. 
  2. Once logged in, your staff will be prompted to enter their Pin Number immediately. 
  3. Once the correct Pin Number has been entered, your staff will have access to the system.

Now your staff can log in with a common user name and password, and using their own Pin Numbers they can add appointments, perform sales, etc. Most importantly they will not have access to management settings and reports that should only be privy to manager users of the system.

For security reasons, the user will automatically be logged out after the set amount of time that you configured in Staff General Settings.

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