Recommended Accounts

As part of the Xero configuration you will need map Xero accounts to You'reOnTime.

The following accounts are our recommendations based on advice from Xero.
 

Summary Sync Settings

General Sales Account. (Sales Account) This is only used in the Summary sync and all summary invoices are sent to this account. Eg, 200 - Sales

Tax.  (Sales Account) If all your product and services have the same tax, ie GST, then you can include it in the summary invoices. Eg, GST on Income


Invoice Sync Settings

Service Sales Account. (Sales Account) This is only used in the Invoice sync. This is used to send all service invoice line items. Eg. 400001 - Service Sales

Product Sales Account  (Sales Account) This is only used in the Invoice sync. This is used to send all product invoice line items. Eg. 400002 - Product Sales

Tips Account  (Sales Account) This is only used in the Invoice sync. This is used to send all tips line items. Eg. 400003 - Tips

Voucher Sales & Payments Account (Current Liability). This is only used in the Invoice Sync. All voucher sales and payments are posted to this account to maintain your current outstanding voucher liability. This account must have the  Enable Payment To Account option in Xero selected. Eg. 882 - Voucher Liability

 

Payment Accounts

Cash Payment (Current) All cash payments are posted to this account. Eg. 611 - Cash Payments.

Credit Payment  (Current) All credit card payments are posted to this account. Eg. 612 - Credit Card Payments.

Cheque Payment  (Current) All cheque payments are posted to this account. Eg. 613 - Cheque Payments.

Debit Card Payment  (Current) All debit card payments are posted to this account. Eg. 614 - Debit Card Payments.

Other Payment  (Current) All other payments are posted to this account. Eg. 615 - Other Payments.

Account Payment  (Current) All account payments are posted to this account. Eg. 616 - Account Payments.

Credit Note Payment  (Current) All credit note payments are posted to this account. Eg. 617 - Credit Note Payments.

Rounding  (Current Liability). This is only used in the Invoice Sync. Any rounding in payments is recorded against this account. Eg. 860 - Rounding



Loyalty Accounts

Loyalty Liability  (Current Liability). All loyalty point sales and payments are posted to this account to maintain your current outstanding loyalty liability. This account must have the  Enable Payment To Account  option in Xero selected. Eg. 883 - Loyalty Liability

Loyalty Expense (Expense). Loyalty points must be also posted to an expense account. Eg, 401 - Liability Expense.


 

Non-Sale Payment Accounts

Some payments in You'reOnTime can be made directly to a client directly without an invoice. These might be if a client makes a deposit onto their account. This is recorded as a Bank Transfer Receive Payment in Xero which requires two accounts.

Sales Account  (Sales Account) This is only used in the Invoice sync. This is used to send payments made by the client with no invoice. Eg. 400004 - Account payments and deposits 

Bank Account (Bank)  This is only used in the Invoice sync. Eg. 120001 - Company Bank Account

 

Example Summary Sync Settings


Example Invoice Sync Settings





 

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